Refurbishment quotation checklist: what to send and compare
Before asking refurbishment companies for prices, put the same information in front of each one: the work you need, current drawings, who supplies the products and how the site can be accessed. This checklist helps you prepare that brief and compare the quotations that come back.
Prepared by Vayton Construction Ltd · 28 September 2026 · Updated 15 October 2026
1. Describe the outcome, room by room
Start with the address and a short explanation of what you want to change. List each room or area separately. “Refurbish the bathroom” can mean replacing fittings in their current positions or changing the layout, services, walls and floor. Say which it is, and name any features that must stay. For commercial premises, say how the space will be used and who else is involved.
2. Send the current information
Include drawings, dimensions and photographs if available. Mark the drawing revision and date so everyone prices the same layout. If there are no drawings, begin with a written brief and say what needs measuring or designing. A photograph can explain a damaged finish, but it cannot confirm the condition behind a wall or under a floor. Those uncertainties may need a site review or a stated allowance.
3. Separate supply from installation
List the items you intend to buy yourself: cabinets, appliances, sanitaryware, tiles, flooring or specialist equipment. Include product references, quantities and expected delivery dates where you know them. Ask who checks dimensions, unloads deliveries, stores materials and resolves missing components. “Client supplies” should be specific enough for both parties to understand what stays in the contractor’s price.
4. Explain access and timing
Say whether the property will be occupied, the permitted working hours and any restrictions on parking, loading, lifts or waste removal. Point out facilities that must stay available and work assigned to other contractors. Give a preferred start and completion period, and say which dates are flexible preferences and which are fixed operational deadlines.
5. Compare the scope before the total
Check each quotation against the same room-by-room scope. Mark each item as included at a stated price, a provisional allowance or excluded. Compare preparation, protection, disposal, making good and final decoration as well as the main installation. Check the stated tax treatment and payment stages. If one total is lower, find out which items or assumptions differ before deciding it is better value.
Keep changes in one place
Keep one dated list of changes to the agreed scope. For each change, record the description, drawing or product reference, price, programme effect and who agreed it. Ask for those effects before authorising the additional work where practicable. Send the revised information to everyone pricing or carrying out the affected work.
A short enquiry you can prepare
Write down your project postcode, rooms or areas, the work required, drawings available, client-supplied items, occupancy and access, preferred dates and any unresolved questions. Send what you have and point out the gaps. The first conversation can establish what is needed next.
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Send your postcode, the work you need and your preferred timing.
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